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Roxbury Community College

Payment Plan Option

The College offers a payment plan option for students who may have difficulty paying for their costs in full at the beginning of each semester. The payment plan option allows a student to pay the total amount owed in three payments. The first payment of 50% is due during the registration period at the time the student elects the payment plan option. The remaining two payments are to be made during each of the following two months. Students who default on payment plans will not be permitted to use the payment plan option in the following semesters.

Payment plans may only be used for direct charges. Payment plans cannot be used to cover the cost of books and supplies. Refunds, if any, will be calculated in accordance with the refund policies of the College.

Payment Plans are available at the Business Office with a 50% deposit.

Refund Policy

Students dropping or withdrawing from classes must complete the appropriate form available in the One-Stop Enrollment Services Center, Administration Building, Room 102. Failure to withdraw officially results in a grade of "F" or "NA" in the course and an obligation to pay in full. The schedule of refunds for tuition and general college fees outlined in this handbook applies only when proper withdrawal or class drop procedures have been adhered to, as established by the Enrollment Services Center. Application fees are non-refundable. Lack of attendance or course abandonment does not constitute a drop or withdrawal.

The Refund Policy applies to tuition and fees for all students who register for one or more courses at RCC. This policy goes into effect on the first day of classes for each semester.

You may add or drop classes during the ADD/DROP period without charge. The official start and end dates of the ADD/DROP period can be found on the Academic Calendar on page 4 of this handbook. 

Refund policy rules:

TIME PERIOD REFUND TRANSCRIPT
Withdrawal during ADD/DROP period 100% tuition and fees, less $25 registration fee All courses will be deleted from the student's transcript
Withdrawal during the five school days after the ADD/DROP period ends 75% of tuition and fees, less $25 registration fee Withdrawal (W) will appear on student's transcript
Withdrawal during the sixth through tenth school day after the ADD/DROP period ends 50% of tuition and fees less $25 registration fee Withdrawal (W) will appear on student's transcript
Withdrawal eleven school days or beyond after the ADD/DROP period ends No refund Withdrawal (W) will appear on student's transcript
If you have any questions regarding this refund policy, please contact the Business Office.

Payment

Before a student registers for classes, outstanding balances for prior terms must be paid in full. Fall charges should be paid in full by the first day of classes. Students with financial aid should pay their portion of the bill not covered by financial aid. Organizations may be billed for tuition if authorization is presented on agency letterhead to justify billing at registration. The student must pay the portion of the charges not covered by the organization prior to the first day of classes.


FORMS OF PAYMENT

Personal Check:
Due to changes in our check processing system, the following information will be required, and placed on the face of any personal checks you will be using to make a payment:

  1. Your driver's license number
  2. Your telephone number

We cannot accept payment in the form of a personal check if all the required documentation is not provided. 

If you are unable to pay using a personal check, we accept the following:

  • Credit Card/Debit Card
    MASTER CARD, VISA, AMERICAN EXPRESS, DISCOVER
    payment-cards
  • Money Order


- Photo ID required for all transactions -

3rd Party Payment Requirements:
If you are providing a check or credit/debit card payment from another party, please provide a letter of authorization giving permission to use the check or credit/debit card and a copy of their driver's license or government issued id card.

Waivers

Several kinds of tuition waivers are available to Roxbury Community College students. These waivers include, but are not limited to, members of the National Guard, veterans, senior citizens, Native Americans, state employees, and wards of the state. In order to receive a tuition waiver, you must present the waiver at the time of registration or before the first day of class. If you present the waiver after the first day of class, the College will make no adjustment.  The Commonwealth of Massachusetts does not fund all courses; therefore, the use of certain waivers for those unfunded courses will be restricted.

Students with approved tuition waivers, tuition remissions, or tuition vouchers may register on a space-available basis, and fees must be paid. Tuition waivers, tuition remission, or tuition vouchers do not apply to special programs, seminars, or private instruction administered by the Division of Continuing Education (DCE). Also, certain tuition waivers, which apply to the state supported day division, do not apply to the Division of Continuing Education programs, including summer sessions. For example, the National Guard waiver cannot be applied to Division of Continuing Education programs.

Business Office

The RCC Business Office is responsible for processing student bills and payments. Charges include, but are not limited to:

  • Tuition
  • Fees
  • Health Insurance
  • Student Identification Card Replacement Fees
  • Book Voucher Charges
  • Exam Fees
  • Returned Check Fees

The Business Office is also responsible for disbursing financial aid checks, as well as other refund checks.

Student Financial Responsiblity

  • All financial obligations are the responsibility of the student.
  • Grades and transcripts will be withheld until the student's balance is paid in full.
  • Unpaid accounts will be referred to collections and/or the Commonwealth of Massachusetts State Intercept Program; the student will be responsible for any and all additional costs.

Students who have any outstanding financial obligations to the College will not be permitted to register or will not be eligible for graduation until their financial obligations to the College are satisfied.

Lack of attendance does not constitute withdrawal and students will still be responsible for the charges as well as applicable collections costs.

Students must fill out the Add/Drop form prior to or no later than the Add/Drop period, if they choose not to attend the College. Student may add or drop classes within the first week of the start of class without penalty (minus non-refundable registration fee). After that, students are eligible for refund based on the refund policy. (See refund policy)